I am going to show you 2 examples here. Note! Here we need to create “Delay Until” -action and then set the content approval status to “Approved”. If the PublishedDate in the SharePoint Page is null, we approve the page immediately by setting the content approval status to “Approved”. Insert the Get file metadata action and modify it to get File identifier. Well, we can have the best of both worlds in Modern SharePoint, with Modern Page approval and the help of Microsoft Flow. Or there may be the scenario, the focus of this post, where content pages do not need to go through this approval but news articles do. If the page is approved at a time later than the scheduled time, it publishes immediately upon approval. Turn your mobile device into a scanner with Office Lens, The Planner app in Teams will become the Tasks app, How to create organizational asset libraries in SharePoint for images and document templates, Microsoft Forms – How to create and move to Office 365 Group Forms, Highlighted Content Web Part Part 3 – Audience Targeting. This is a great blog and I am really keen to use this, as my business has requested it. Fill in your details below or click an icon to log in: You are commenting using your WordPress.com account. To learn more, see Add list items. Modern SharePoint Online sites has lot of great features for creating news articles. Go to your site pages library and change approval settings. They can either approve the page directly in the email (in clients that support actionable messages) or open the page from the email to review and approve the page in SharePoint. Set up news on a department team site. In this Approval workflow, Here the items and documents are stored in the list which will share between one or more people for their approval. From the list, select "Create a Flow" option. The Flow in this article from Michelle Gilbert will show how you can use Page Approval Flow in SharePoint Online to create an approval process that post news items on your intranet and extend them to all the other communication locations your company uses including Email, Yammer, and Teams.. Goal. See pictures below. The first is simply enable page approval. See picture below. ( Log Out / Your pending approval requests appear on the Received tab. Sharepoint sites created with the publishing site template, however, already have content approval turned on in the Pages app. Create a new news in SharePoint Site Pages and modify PublishingDate value in the Page Details settings. The key to this is the Page Property “Promoted State”. You can schedule your SharePoint News and create auto-approval using the Power Automate workflow. Known issues. By requiring approval, organizations can apply a significant level of quality and security to its sensitive content. After the Published Date has passed, the page is approved by your workflow and the approval status has been changed to “Approved” in the site pages library. Then we need to create our publishing approval workflow. One thing is still missing and that is scheduled publishing approval for news. You can do that by using SharePoint List content approval feature and creating approval workflow using Power Automate (previously called Microsoft Flow). If the page is draft version we simply terminate the workflow and set the workflow status to cancelled. “Can we make sure that any news article or page gets approved prior to being published for everyone to see?”. Approvers will get an email regarding the page approval request. The approval workflow is one of the features in SharePoint Online, SharePoint 2016 and SharePoint 2013. After that you can see the “Pending” status in the site pages library. Unfortunately, there isn’t an option available to schedule news. You can do that by using SharePoint List content approval feature and creating approval workflow using Power Automate (previously called Microsoft Flow). One thing is still missing and that is scheduled publishing approval for news. Select the Site Address, Library name and ID. You can check the workflow status in the Power Automate settings.Workflow has been cancelled in the draft versions of the pages. Configure page approval. It definitely makes sense, and there is a lot you can do, using Power Automate , to send notifications in a number of different […] Change ), You are commenting using your Twitter account. Sending notifications to users when a SharePoint news item is posted is something which is commonly requested, both with clients and on the various tech forums which I frequent. See picture below. After you have created the approval workflow by using the Power Automate, you can test the news publishing by creating a new news article in SharePoint. This control can be put in place by using Modern Page Approvals. ( Log Out / New feature in SharePoint Online is rolling out. Change ), You are commenting using your Google account. After the page is approved, the page is published at the scheduled date and time. As you might already know, I love all things Microsoft 365 and in particular the areas that help grow your business.
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